Cartrack Ride-Sharing: A Smart Way to Simplify Corporate Fleet Booking

One aspect of fleet management that some businesses often overlook is vehicle sharing. In many cases, employees must take turns using the same vehicles. When these vehicles are not properly allocated, availability issues arise, leading to operational inefficiencies.

In this situation, an online vehicle reservation system is needed to ensure employees have access to vehicles. Let's look at the importance of a vehicle reservation system, and...How Cartrack makes ride-sharing the perfect solution.

In this article, you will:

• Learn what Cartrack ridesharing is and how it works.
• Understand why businesses need intelligent vehicle booking systems
• learn Cartrack ride-sharingHow to improve your business operations

What is Cartrack ridesharing?

Cartrack is a smart online vehicle booking and management system designed to streamline fleet operations. It enables employees to book shared company vehicles without scheduling conflicts, while allowing fleet managers to efficiently allocate vehicles and optimize availability, improving overall productivity.

Employees can also use the centralized booking system to book vehicles for specific business needs, such as customer meetings, site visits, or business trips.

How does ride-sharing work?

A simple way to understand Cartrack's ride-sharing concept is to compare it to booking a meeting room. If you happen to walk into a meeting room without a reservation, you might find a different group of people potentially staying there for several hours. However, if there's a system for booking meeting rooms, you can see which ones are available and when.

Company vehicles often have the same issues, making Cartrack ridesharing an indispensable tool. Cartrack allows fleet managers to view detailed booking requests, including information such as who the driver is, the purpose of use, and when the person needs the vehicle. From there, fleet managers can approve or reject bookings based on specified reasons.

Here are four key Cartrack ride-sharing features that simplify vehicle booking:

1. 1. Vehicle Status Overview:Provides real-time status updates for all vehicles. Detailed information includes the vehicles that have been booked, those currently in use, and the history of returned vehicles. This section also displays the total number of vehicles and the number that have been requested, approved, or rejected.
   2. Calendar view:Similar to the meeting calendar in MS Outlook, this option provides administrators with an overview of all scheduled calendar formats, including date, time, and duration.
   3. resource:Improve resource availability management by displaying a view of how many vehicles are available for each department, as well as past and future vehicle reservations.

• set up:Enable vehicle filtering to meet the specific needs of each department. For example,Some companies have mixed fleetsSmall vehicles are used by salespeople to meet with clients; vans are used to transport company equipment; and trucks are used for large deliveries. If vehicles aren't categorized according to departmental needs, salespeople might mistakenly request trucks instead of small vehicles for business meetings. Therefore, these filters ensure the correct vehicle is assigned to the appropriate driver. Furthermore, these settings allow bookings to be configured for automatic approval to expedite the process.

Who can benefit from Cartrack ride-sharing?

Given that this is an internal vehicle reservation system, any company with a fleet can use it.Our ride-sharing serviceFrom small businesses to enterprises with multiple offices, warehouses, and vehicles across the country.

Why do businesses need intelligent fleet online booking solutions?

Let's look at some of the problems that businesses with large fleets face every day, and why Cartrack ridesharing would be the best solution:

• An inefficient booking process leads to wasted time.

The booking process is time-consuming and error-prone. This can lead to delays, duplicate bookings, and confusion. When employees encounter difficulties with vehicle availability, productivity suffers. Cartrack minimizes these errors by displaying the availability of each vehicle and allowing automated approval to expedite the process.

• Poor fleet management increases costs

Improper scheduling can lead toUnnecessary vehicle downtimeFor example, some vehicles may be booked more often than others without anyone noticing. This overuse leads to greater wear and tear, resulting in higher maintenance costs. Cartrack ride-sharing helps distribute vehicle usage more evenly, preventing excessive wear and tear on specific vehicles.

• Lack of visibility leads to compliance and accountability issues.

Manual booking systems make tracking vehicle usage challenging. Some employees might use vehicles they don't have a driver's license for, which not only puts them at risk but also damages the company's reputation.

Cartrack retains a record of the name of everyone who submits a booking request and allows fleet managers to link employee driver's licenses to the vehicles they are qualified to drive. This also reduces accountability issues.

• The growing demand for sustainable and cost-effective liquidity

Sustainability is a very important factor in any fleet business.Vehicle sharing reduces a company's carbon emissions by reducing the number of vehicles on the road. Furthermore, it's a good option for businesses looking to downsize their fleets without impacting operations.

How can ridesharing be seamlessly integrated with other Cartrack fleet management solutions?

Managing a fleet also requires other tools to ensure smooth operation. Here are some solutions that work in conjunction with ride-sharing and you can add them to your package:

• Geofencing

Carpooling andCartrack geofencing featureSeamless interaction. Fleet managers can create virtual boundaries around offices, warehouses, and other areas to receive alerts when vehicles enter or leave these locations. This helps to notice when vehicles cross undesignated areas, and it's another way to identify whether vehicles are picked up and returned on time.

• DID tag

Cartrack driver identification tagDriver accountability is further promoted by helping you automatically identify drivers and vehicles using their Driver Identification Numbers (DIDs). Vehicles used without a tag can be flagged as risky. These tags also have an activation protection option, meaning the vehicle will not start unless tagged. This prevents unauthorized drivers from using the vehicle. Furthermore, DID tags allow fleet managers to create time-specific restrictions and receive alerts when vehicles are used at unauthorized times.

• AI dual-vision camera

Cartrack AI dual-vision dashcam solution helpsImprove driver safety on the roadLeveraging artificial intelligence, these cameras can detect distracted driver behaviors such as drowsiness, phone use, and smoking. Once detected, drivers receive real-time audible alerts, allowing them to quickly correct their behavior. These cameras, facing both the road and inside the vehicle, also provide forward collision warnings to help drivers maintain a safe distance. Fleet managers can view the footage live at any time via the Cartrack mobile app or website.

• Risk Management

Another crucial part of managing vehicles is ensuring their safety. At Cartrack, we focus on vehicle safety.Our fleet management systemWe offer real-time tracking capabilities, so you always know your vehicle's location. We also have a robust track record of over 100,000 stolen vehicles over the past decade. In the unfortunate event of a theft, our recovery team is available 24/7 to ensure rapid dispatch and efficient vehicle retrieval.

• seat pressure sensor

Cartrack seat pressure sensors trigger an alarm when the number of people in the vehicle exceeds the permitted limit. This ensures that the driver does not pick up non-employees on their way to appointments or deliveries.

Start using Cartrack for ride-sharing!

An advanced online vehicle booking system is crucial for every fleet business. Cartrack ridesharing speeds up the process and ensures your employees book the right vehicles for work.Join us today,Eliminate duplicate bookings and delays.