Fleet managers often wear many hats and handle multiple projects at the same time. Managing fleet management tasks such as vehicle registrations, fuel cards, invoices, driver fees and quotes leaves little time to focus on other business-critical matters such as employee productivity. Learn how to increase employee productivity and encourage fleet managers to get production back on track.

Despite all the responsibilities that fleet managers carry, some may not be aware that modern fleet technology can ease their burden and aid in their daily tasks. The most effective way for a fleet manager to increase employee productivity is to outsource some of the responsibilities to someone or other.

Telematics and Fleet Management Systems

A fleet management system is a database that stores all records of a fleet. Documentation about active vehicles, fleet vehicle specifications, maintenance and any other information related to fleet vehicles can be stored and accessed whenever you need it.

Telematics, on the other hand, is a combination of vehicle tracking and communication services. It collects and analyzes all the data collected from your vehicles and sends it directly to the fleet manager. This information is used to track various vehicle information.

Together they have extensive fleet data, reporting and insights that fleet managers have full access to. All the administrative tasks that take a manager several days to collect and organize will be waiting for him/her as soon as they open their laptop or mobile phone.

How does fleet management help improve employee productivity?

The role of the fleet manager is to keep costs low, maximize profits and minimize risk while overseeing the fleet. With fleet management systems and telematics, half the hard work is already taken care of.

With GPS technology, fleet management systems allow you to:

• Know the location of every vehicle in your fleet
• Understand the fuel consumption of each vehicle and be able to save
• Ability to reduce maintenance costs by continuously monitoring vehicles
• Be the first to know when something needs to be replaced or repaired
• Reduce delivery times by implementing route optimization

With these advantages, fleet management systems can handle the heavy lifting, leaving fleet managers with more time to focus on maximizing safety, improving service delivery standards, and customer service and satisfaction. Fleet management systems not only increase the efficiency of a business, but also have a positive impact on the productivity of every employee.

What is employee productivity?

Employee productivity means fleet managers work smarter to improve the bottom line of their business. This is the amount of work an employee completes in a specific time period, or simply put, the amount of work a fleet driver completes in a day.

Managers can access fleet data or employee productivity reports through productivity tracking and understand where employees spend most of their time, how long it takes to complete work, and the quality of the completion. Managers use this information to optimize future operations.

Productivity tracking

Productivity tracking measures show how productive your employees are in terms of the number of projects they can work on and how quickly they are completed. It also tracks what employees do when they are idle or not working, which websites they visit and how much time they spend on those sites.

It is important for a fleet manager to oversee many tasks every day and be able to complete them by the end of the day. Productivity can drop quickly if processes are reduced due to employees being idle or not completing task quotas. The manager's job is to keep them on track and avoid disaster.

"We often think of productivity as getting more done every day. Wrong. Productivity is about consistently getting things done that matter," says James Clear, author of Atomic Habits. "No matter what you're doing, the things that really matter Just a few. Being productive is about maintaining a steady average speed on some things, not a top speed on everything,” say productivity experts.

James Clear shares some top productivity tips with us:

These productivity methods can be used and leveraged by managers and employees. A valuable tool in your workflow management arsenal.

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